FTC TeamForgeFTC TeamForge

Team Calendar

Manage your team's schedule with a full-featured calendar supporting events, RSVPs, and recurring meetings.

Calendar Overview

Calendar Views

Switch between different calendar views using the toolbar:

  • Month View - See your full month at a glance
  • Week View - Detailed weekly schedule
  • Day View - Hour-by-hour breakdown of a single day
  • Agenda View - List view of upcoming events

Creating an Event

Create a new calendar event:

  1. Click "+ New Event" or click directly on the calendar
  2. Fill in event details:
    • Title - Event name
    • Event Type - Choose from:
      • Meeting
      • Competition
      • Outreach
      • Workshop
      • Social
    • Date & Time - Start and end date/time
    • Location - Venue or address
    • Description - Additional event details
  3. Click "Create Event"

Create Event

Event Types

Events are color-coded by type for easy identification:

  • Meeting - Regular team meetings
  • Competition - FTC competitions and scrimmages
  • Outreach - Community outreach events
  • Workshop - Training sessions and workshops
  • Social - Team social activities

Recurring Events

Set up events that repeat automatically:

  1. When creating/editing an event, check "Recurring Event"
  2. Select recurrence pattern:
    • Daily
    • Weekly
    • Monthly
    • Yearly
  3. The event will automatically appear on future dates

Use Cases for Recurring Events

  • Weekly team meetings
  • Monthly sponsor updates
  • Annual fundraising events

RSVP System

Track who's attending events:

Responding to Events

Click on an event to view details and respond:

  • Attending - You'll be there
  • Not Attending - You can't make it
  • Maybe - You're uncertain
  • Pending - No response yet (default)

Viewing Attendees

Event organizers can see who's attending:

  1. Click on the event
  2. View the "Attendees" section
  3. See response status for each team member

Managing Events

Editing Events

Update event details:

  1. Click on an event
  2. Click "Edit Event"
  3. Modify any fields
  4. Save changes

Deleting Events

Remove events from the calendar:

  1. Click on the event
  2. Click "Delete Event"
  3. Confirm deletion

Note: Deleting an event also removes all attendee responses.

Event Notebooks

Document events with linked notebook pages:

  1. Click on an event
  2. In the event details, you'll see linked notebooks
  3. Create pages for:
    • Meeting agendas
    • Competition strategy notes
    • Outreach event summaries
  4. These pages appear in the Notebook module linked to this event

Event Notebooks

Filtering Events

Filter events by type using the filter dropdown:

  1. Click the filter button in the toolbar
  2. Select which event types to show/hide
  3. The calendar updates to show only selected types

Upcoming Events Widget

The 5 nearest upcoming events appear on the Dashboard for quick reference.

Navigation

  • Today Button - Jump back to today's date
  • Navigation Arrows - Move forward/backward through time
  • Date Picker - Jump to a specific date

Tips

  • Use Event Types - Helps with filtering and organization
  • Add Locations - Include addresses for easy navigation
  • RSVP Promptly - Helps organizers plan effectively
  • Document Events - Use linked notebooks for agendas and summaries
  • Recurring for Regular Meetings - Save time by automating weekly/monthly meetings
  • Mobile-Friendly - Calendar is fully responsive on mobile devices